productivity

Feeling squeezed by the pressures of this crazymaking world of ours? Unless you’re in the end stages of childbirth (a rare occurrence for most of us), don’t simply bear down and push harder. In everyday experience, that leads directly to crash ‘n’ burn or blur ‘n’ endure.

If you want better outcomes, make better choices. Stop overloading and start rightloading your life.

Here are five ways to move in a more positive direction for the year ahead:

1. Shift how you carry the load. Step away from your work and responsibilities every 90 minutes or so to do something renewing. See frequent pauses as an investment in being able to continue – not a reward for being done.
2. Watch how you define the load. Stop creating discretionary burdens. When you don’t know how something will turn out (and we rarely do), assume the best. Refuse to wallow in worry. See meltdowns as optional – not inevitable.
3. Learn to control the load. Negotiate expectations – speak up about overloading, multi-loading and perpetual loading. Monitor the place of technology in your life. Set your own rules for when you are connected and unplugged.
4. Make time to celebrate the load. Relationships and opportunities come with demands and expectations; they also deliver rewards.  Some things that we complain we ‘have to do’ we are actually lucky we ‘get to do’. Give an unreserved ‘Yes’ to invitations that will enrich your life.
5. Put speed in its place. A fast answer is not necessarily a good answer. Every request is not an emergency. There’s no need to constantly pepper our conversations with the word, quick: a quick word, a quick trip, a quick lunch, a quick visit. Conversations, lunches and connections are all legitimate uses of time.

Calm down. Slow down. Take it easy.  Press pause…think again!

PS – For more helpful action-prompting suggestions on this theme, get yourself a copy of my latest book (Press Pause…Think Again) and nab a copy or two for others who share your dilemma. Start a Press Pause support team and create a more sane and satisfying environment in the year ahead. Happy New Year!

REFLECTION: Are you connected? In this social media world of ours, that question usually refers to whether or not you have a Facebook account, a Twitter feed or a Linked In profile. Although I do have all three of those, I occasionally find myself conflicted about their value in my life.

What I note is that the relationships that seem to mean the most in my world are those cultivated not just through electronic postings but by engaging in meaningful conversations, sharing social experiences, working together on projects, or spending real time/face time in each other’s lives.

In fact, I’ve noticed that spending too much time on social media sites like Facebook can actually have a negative impact on my happiness and well-being. The constant shifts in topic and direction leave me with mental whiplash. As I read about the exciting events and activities in the lives of others, I do feel happy for them; and then occasionally my thoughts shift from celebration to a state of comparison where, not infrequently, my life – as satisfying as it often is – seems to come up short. What’s more, tracking the ‘breaking social news’ keeps me from putting in real time on real goals, real projects, and real relationships of my own.

I think that’s why when I was introduced to Sonja Lyubomirsky’s list of 12 Things Happy People Do Differently, number three grabbed my attention.  It reads: Avoid over-thinking and social comparison. Lyubomirsky advises if you feel called to compare yourself to something or someone else, compare yourself to an earlier version of yourself. That way you will credit yourself for the hard work YOU’VE done and the progress YOU’VE made. (more…)

REFLECTION: What do you care most about in your workplace? And what are the chances it might be the same things that others care about?

This is a question endlessly researched by organizations everywhere as they do their best to keep their people happy.

Results from a survey released in October of this year by Mercer, one of the world’s leading HR consulting firms, tell a familiar story about what motivates Canadian and US workers and helps them feel more engaged at work.

Drum roll, please. In order of importance, employees are affected by:

1. Being treated with respect
2. Work-life balance
3. Type of work they do
4. Quality of people they work with
5. Quality of leadership in the organization

Although the results may not be surprising, what is surprising is that measures of what’s most important continues to remain similar even in the face of economic downturns and challenges.

ACTION: So what do these results suggest about the way we treat each other in our organizations? (more…)

REFLECTION: Over the years, I’ve developed a habit that helps me focus on what matters most. Each week, I sit down for ten minutes late Sunday or early Monday, and build my list of priorities in four areas: Work, Home&Family, Community, and Personal. This is not an exhaustive collection of calls, errands, and follow-ups. I leave those bits and pieces to an electronic calendar. It is a specific list of projects and major/minor tasks that I hope to focus on and advance over the next seven days.

Sometimes a landslide of unexpected issues come up and hijack what I’d planned. In those instances, the list from one week to another looks nearly identical. Other times, like this Monday, when I reviewed last week’s Priority List, I was amazed at how many things I’d accomplished. And, I was delighted by how good that felt.

In that instant, I was reminded in a very personal and experiential way of the powerful impact of progress.

On this point, two Harvard researchers have recently confirmed what we instinctively hold to be true. It feels good to move things forward.

In their research, Amabile and Kramer discovered that when people consistently take steps forward – even small steps – on meaningful projects, they are more creative, productive, and engaged. This, in turn, has a positive influence on their work performance.

A & K refer to this phenomenon as the progress loop. It’s a cycle that has self-reinforcing benefits. Make progress on tasks, and you feel better about yourself. Feel better about yourself, and you’re more likely to make positive progress on tasks. And so it goes.

ACTION: What does this mean for our lives at work and at home? (more…)

REFLECTION: I’ve just returned from the 15th Annual Health Work and Wellness Conference in Toronto. Over the years, I’ve attended five of these conferences; and it’s been interesting to watch the shift in focus over time. Initially the conversation was mostly about physical wellness – helping employees become more physically fit through increased exercise, healthier eating, and addressing risk factors for diabetes and heart disease.

This year, much of the conference focused on initiatives in the area of psychological safety. This moves us firmly into the arenas of mental and emotional health. These areas are harder to measure (and tougher to talk about), but they are every bit as important to productive workplaces as an emphasis on healthy bodies.

What we’re talking about here is creating a workplace culture that is respectful and civil – one in which people are responsible not just for their contributions to profits or corporate goals, but equally accountable for the impact of their everyday behaviour on others. Metaphorical hard hats and flak vests are rarely required. Leaders don’t carelessly overload employees, burning them out in the pursuit of corporate success. Berating, browbeating and bullying are not tolerated.

ACTION: Researcher, Martin Shain, recommends organizations concentrate on three approaches to create more psychologically safe workplaces:

1. Set reasonable and clear demands. Don’t blindly delegate work and raise expectations without attending to the impact of those new directions.

2. Make it safe for employees to speak up. Develop skills throughout the organization in raising concerns, asking questions, and listening with care.

3. Be vigilant about challenging even minor acts of incivility. Create a culture of courage – one in which people stand up for themselves and defend each other in the face of disrespectful comments or actions.

How does your workplace measure up on each of these elements? How might you and your colleagues strengthen an area where your culture falls short of the ideal?

QUOTE OF THE WEEK: “Health is a state of complete physical, mental and social well-being, and not merely the absence of disease or infirmity.” – World Health Organization, 1948

Or  you might prefer a more succinct version from Author Unknown:  “Just because you’re not sick doesn’t mean you’re healthy.”

RESOURCE OF THE WEEK: Looking for more specific tactics on setting the tone for a mentally healthy culture? Check out this section of the Great West Life Resource Centre for Mental Health.  You’ll find suggestions for building: credibility, respect, fairness, pride and camaraderie in the workplace.

READERS WRITE: In response to a recent e-zine message on ‘Energy Issues‘ Pause reader JM writes:  I work with people on low-income who lead highly emotionally stressful lives. Frequently they have developed a lifelong habit of being consumed by their barriers, and it keeps them in a chronically hopeless, lethargic state. I have often encouraged them to consider getting involved in a volunteer activity, a new hobby, or even a new habit like walking the kids to school or walking to the grocery store, just to take a break from their ‘lives’.  I know that once they get involved in something else, they will begin to see hope and find the courage to move beyond their current situation. But many cannot even see that this is possible. Your quote for this week reminds me that I should keep encouraging them to think about it. Thanks!! (“The more you lose yourself in something bigger than yourself, the more energy you will have.” – Norman Vincent Peale )

REFLECTION: The evidence is in, and it’s decisive.

* When employees take part in corporate sponsored fitness programming absenteeism and turnover are reduced.

* Every dollar invested in wellness initiatives creates significant returns through reduced staff turnover, gains in productivity gains and a drop in medical claims.

* Informal breaks cut down on mental strain and increase feelings of well-being. Micro breaks maintain or increase productivity.

Integrating renewing, re-energizing breaks into busy workdays creates major returns on multiple fronts – not just for employee wellness and engagement but also for organizational productivity and profitability.

The business case has been well established over the last decade and continues to grow in strength. I’m attending the National Health Work and Wellness Conference this week in Toronto, and will be sharing more of the most recent findings with you in future messages.

ACTION: So what does this mean for you and your organization? (more…)

REFLECTION: How is your energy these days? Feeling bright and chipper, ready to take on the world? Dragging your backside out of bed in the morning, wondering how you’ll make it through another day? Or, maybe somewhere in between?

If you’ve explored the area of energy management, you’re probably familiar with the four categories of energy that can be drained or recharged: physical, mental, emotional and spiritual. The thing is that it’s not always clear what causes an energy shortfall, and what needs attention.

For example, you can be emotionally drained by relationship issues, and experience that as physical exhaustion. You can experience fuzzy thinking and a lack of concentration, and assume it’s because you have too many things on your mind. That fuzziness may, in fact, flow from the fact that you’re feeling totally disconnected from purpose and direction. You’ve sprung a leak in your spiritual gas tank!

Crossed wires can explain why our efforts to recharge may prove futile. (more…)

REFLECTION: Sometimes a turn of phrase is all that’s required to accomplish a shift in experience. See if this change in phrasing makes a difference for you.

Most of us have a ‘To Do’ list of one kind of another. Many of us have multiple ‘To Do’ lists – for our various roles as parents, employees, bosses, and volunteers. September is often a season of new beginnings. We fire up projects that have languished over the summer. We register ourselves and others in fall activities, and generally ‘get back at it’ after our summer hiatus. Partner our own intentions with requests from others, and it doesn’t take long for those lists to mushroom into a full blown state of overwhelm.

At the point of seeming too muchness, it’s easy to forget why we wanted to do these things in the first place. Yet at some point we were actually looking forward to many of them. Tapping back into that initial desire and intention could change your everyday experience.

ACTION: Try this as an experiment. Turn your ‘To Do List’ into an ‘I’m Looking Forward To’ list. As you note down the activities at hand, think about how much might be looking forward to: sharing this experience, moving that task forward, making a contribution. Let that excitement and anticipation fuel your energy as you work your way through your day and your list.

Full credit goes to speaker friend and colleague, Sam Horn, for bringing this concept to my attention. I encourage you to read more from her about how you might turn this idea of reframing your ‘to do’ list into a short, medium and long term ‘ looking forward to’ list. See the link to Sam’s blog post in the resource of the week link below.

QUOTE OF THE WEEK: “Begin each day as if it were on purpose.” – Author Unknown

RESOURCE OF THE WEEK: For Sam’s commentary on ‘To Do or To Look Forward To’, see her Serendestiny Blog.

READERS WRITE: In response to last week’s message on ‘Flourishing‘, Pause reader NM writes: This is great, Pat. Thank you! I would also note about the Relationships area, that (in addition to positive connections with others, what also matters is) a positive relationship with one’s self.

REFLECTION & ACTION: The motto of the University of Calgary (where I studied for my master’s degree in continuing education) is “Mo shuiles togam suas.” It’s a Gaelic phrase taken from one of the psalms. Translated, it means: “I will lift up my eyes.” What an inspired call to action!

My seminar participants tell me their overloaded days are often spent with their heads down-not eyes up. With their noses to the grindstone preoccupied with tasks and details, they wade their way through each day’s responsibilities, always fretting about the details.

If that’s true for you, try shifting that practice just a smidge. As you move through your day, take a moment here and there to lift up your eyes. Step out of the car-lift up your eyes. Step out of a meeting-life up your eyes. Tune in to the bigger picture and the reason you are about to pursue the tasks at hand. You’ll find a broader, higher, deeper purpose. (more…)

REFLECTION & ACTION: I have an irksome habit (and I have it in spades)-stuffing too much in! One more email. One more stop on the way. One more point in the presentation.

The motivation is good: squeeze maximum value out of each moment. However, the result is bad: time pressure and frustration, for me and for others.

Being more judicious about biting off more than we can comfortably chew is good for our health. Becoming more thoughtful and reasonable in all areas of life also brings positive changes to our mental health and our relationships.

A speaker colleague edits his presentations by keeping his audience and this question in mind: “What could they live without?” This question can be applied far and wide. Whether it’s our work, errands, or communications, we can ask ourselves, “What could we (or they) live without?”

With the enormous proliferation of email, think twice before sending a message into circulation. Will it add value? Will anyone read it? Will the other person’s world be better with this communication? Sometimes less is more. (more…)