productivity

Senanque Abbey Lavender

Reflection: What do you see when you look around? Burdens and responsibilities or delights and opportunities? And how much of a difference might it make if you could put a little distance between yourself and those everyday demands?

Vacations and time out matter. Not only for the richness of adventure and creation of new memories, but also for the perspective that comes with distance. Re-entry, after a time away, brings with it the opportunity to appreciate everyday life anew.

In our recent weeks of adventuring, we discovered that the Hermitage in St Petersburg holds some amazing artistic treasures. The fields of lavender and sunflowers in Provence are every bit as compelling in person as they are in pictures. The sounds of Paris are like nowhere else in the world – with the wha-wha of police sirens overlaying the bells of Notre Dame.

And now that we’re back, we’re finding that our time away changes our experience of being here. (more…)

My Thoughts: 

It is far too easy to get caught up in the daily grind of responsibilities giving very little thought to how today’s choices affect tomorrow’s experience.

But impact the future, they do – one choice at a time. Minimize future resentment and regret by making at least one choice each day that honors your health, your relationships or your aspirations.

Your Thoughts:

• What’s one action that will create a healthier you? Think movement, nourishment, or rest.
• What’s one action that will enhance an important relationship you hope to enjoy well into the future? Think presence, connection, or appreciation.
• What’s one action that will move you in the direction of your aspirations? Think experimenting, learning, or adventure.

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Broadway Roastery

Reflection: It never seems to go away. This idea that our lives are so much better when we jam twice as many tasks into every minute and hour of the day.

Just last week, an article in the Globe and Mail proposed saving up to 20 hours a week by doubletasking instead of multitasking. Isn’t double is just a subset of multi?

The suggestions in the article? Catch up on email or social media while you watch TV or a movie. Study while you shave or shower. Listen to a podcast or watch a video while you exercise.

I must admit I’ve experimented with these combos myself. Just last month I took myself and a podcast for a walk along the river. I soon discovered that as soon as I tuned in the audio, I tuned out myself, nature, and the world around me. Instead of returning from the walk refreshed and relaxed, I had simply gone through the motions while someone else’s words rolled through my brain. The net result: a distracted splintered experience.

Here’s what we miss when we take this doubleheader multitasking approach. Breathing space, for one. Connection, for two. Creativity, for three.

One of the reasons we have original thoughts in the shower, for instance, is precisely because we’re not driving the ‘must think up something new’ bus while we’re cleaning up. We just engage in one task, the mind wanders at will, and surprises us – or rewards us – with original thought! That’s something that can’t be forced, but can be encouraged when we leave space for it in our lives.

Action: Yes, there are times when we can do more than two things at the same time. But let’s resist giving ourselves or others carte blanche to cram an unlimited number of activities into our already crowded days.

Be vigilant and thoughtful about your choice of combos, And know for sure that breathing space is a legitimate partner for many of your actions. (more…)

Reflection: For several decades now I’ve been a student of productivity, effectiveness, balance and other things related to living ‘the good life’. As you may have noticed, there is no shortage of info on this topic.

Each time I hear about a new book in this area or see a magazine with a related article, I find myself drawn to check it out. I’m always hoping that there might be a new technique, a new idea, a new strategy– an insider secret that would be helpful to me that I could share with you.

At this point in my research I often find myself more disappointed than delighted. New expressions of longstanding ideas is often the best I can find.

And that leads me to consider that what we need may not be more information, but more execution. We need to act on what we already know pays off. And that thought led me to consider, ‘What is it that works?’

Action: To boil down 30 years of digging around in this area, here is my shortlist legacy of learnings about leading a productive, balanced and meaningful life. (more…)

Reflection: When I speak and write about granting our selves and each other permission to pause, many people grasp the idea in quick order. They can see that there’s a strong case for renewal and re-energizing in the face of overwhelming demands. It makes sense on an intellectual level.

But, that message doesn’t always make it from the brain to the gut – where so many of our decisions and choices are actually made. As a result, the idea literally does not sit well with us.

Now, as you know, it is possible to force yourself to sit down for a moment to catch your breath and take a break. But how often does that rest take the form of a tentative perch on the edge of your seat, burdens still at hand, muscles tensed to lift off again at a moment’s notice, brain on high alert?

That’s not much of a break especially when compared to option B. You drop into a chair and drop into the moment. You let your body be surrounded and supported, relax your muscles, set your burdens aside, and tell your brain to take a hike.

It’s the same 30-60-90 seconds, but it’s a significantly difference experience.

Action: The next time you sense you need to step back for a few moments, pay close attention to your approach. (more…)

Reflection: I do value the Task List/Reminder List on my electronic calendar. Still, if I work and think only at the level of small individual tasks, I end up feeling like I’m stuck in the weeds or mired in the swamp. No matter how many of those bits and pieces get accomplished (write this, call him, brief her, deliver that), there are always ten more items flooding in to take their place.

To catch my breath and get a grip, I need to rise above the small task minutiae. I need access to the big picture, and, like oxygen, I need it often.

Here’s a practice that’s worked for me. I’ve cultivated the habit of taking twenty minutes at the beginning of each month to cultivate that higher level view; and I take another ten minutes at the beginning of each week to take stock for the next seven days.

I remind myself of my larger goals for the year. I look over the calendar for the next few months or weeks. I think about the season of the year and the rhythm of my work.

I sift. I sort. And, I actually write by hand a brief list of things to focus on for work, family, community and myself over the coming month or the coming week.

Then each day before I dive into the accumulated bits and pieces on my task list, I look at the overview for the week and use that big picture to keep things in perspective. I try to make sure that the task list on most days includes at least an item or two that contribute to those big picture points of focus. It helps…a lot! (more…)

Reflection: Our pursuit of success has both an upside and a downside – a bright side and a dark side.

The very same impulses that drive us to success (a commitment to showing up, the ambition to get ahead, and a desire to make a difference) are the very same impulses that can drive us to excess (taking on too many things at once, working ourselves to exhaustion, and driving ourselves and those around us crazy in the process).

In our pursuit of success and significance, it’s far too easy to lose our focus and to lose our way – to end up feel overwhelmed and overloaded.

Trying to handle the situation with traditional time management tools only makes a small dint in this experience. Goal setting, prioritizing, delegation, and techno efficiency will only take us so far.

If we want to be sustainably productive, we need to concern ourselves with other equally important elements of productivity:

• Maintaining perspective
• Developing presence
• Tapping into peace of mind

Action: Pay close attention to perspective, presence and peace of mind as you make your way through today:

• Remember why the things you are working on matter.
• Take satisfaction as you move projects forward – even if they aren’t yet complete.
• Be present to the people who share your world and your work.
• Tune in your body and your thoughts; and answer the call when they signal what you need.
• Tap into that invisible ‘river of peace’ that flows at your feet every moment of every day.

Quote Of The Week: Could we stop measuring our days by degree of productivity and start experiencing them by degree of presence? – Yours Truly

Our entire society can be changed by one person’s peaceful presence. – Thich Nhat Hanh

Resource Of The Week: You might find this article by Lori Deschene of interest: Productivity & Happiness – Why Are We So Busy?

Readers Write: In response to last week’s message, What Can You Learn From A Toddler On Overload, Pause reader JO writes:  “I am not sure who said this or coined it but if I have an important meeting or event it’s important to HALT and do an internal check. Am I Hungry, Angry, Lonely, Tired (HALT)? If so I take care of it prior to that important event or meeting!”

I did a little sleuthing on attribution, JO, and it seems this acronym is most strongly associated with treatment programs for chemical dependency. The thought here is that when we are in weakened states (as in HALT) we are more likely to make poor choices. When you recognize and take care of those needs, you improve the likelihood of making more thoughtful, healthy and sustainable choices.

Reflection: In recent months, I’ve really enjoyed spending time with my youngest grandson who is now closing in on two years of age.

And, in the way of grandparents everywhere, I must tell you that he is the sweetest, smartest, cutest little guy you’ll ever meet … until he’s over-tired.

• When weariness strikes, he grows unsteady on his feet, zigging and zagging like a drunken sailor. (BTW, how did sailors get such a bad rap anyway?)
• He moves from diversion to diversion, not settling in to play with anything for more than a few seconds at a time.
• Small events that are mildly amusing become maniacally hilarious.
• Problems that are minor frustrations trigger major meltdowns.
• When everyone else can see that what he needs most is a rest, he resists – refusing to go willingly into that good night.

Of course, he’s just starting to discover his emotions, to learn what he needs, and to figure out how to soothe himself when he’s upset. He’s a long way from understanding that a break or a nap or a good night’s sleep might be a good idea.

He’s not alone. There are many of us who left our childhood in the dust decades ago who are still learning these things. We struggle to come to terms with our emotions. We over-react in ways that are totally out of proportion to a triggering event. We keep pushing, pushing, pushing despite body messages to the contrary.

Action: So what might we learn from the little guy’s experience? (more…)

Reflection & Action: Race to the shower Race to the closet. Race to the coffee pot. Race to the car. Race to work. Race to a meeting. Race to lunch. Race to the dentist. Race back to work. Race to another meeting and then another meeting. Race to the dry cleaner. Race to the supermarket. Race home. Race through dinner. Race youngster number one to soccer practice, youngster number two to a music lesson, and yourself to a community meeting. Race home again. Collapse into bed. Wake up tomorrow and start the race all over again.

Does anything about that race sound familiar? How much of your day do you spend, meeting yourself coming and going?

In the hustle and pressure of daily life, it’s so easy to be anywhere else but present. We find ourselves trapped in regreats about yesterday or filled with anxiety for tomorrow. Yet this place – this moment in time – is really all we have. If we’ve missed it, then it’s gone forever.

The challenge for each one of us is to be here now. Post-race and post-haste, here’s a simple way to settle down and be more present.

Try this: Stand or sit still for just a few seconds. (Yes, you can spare ten seconds. It’s your life after all.)

As you breathe in, draw the word here into your mind. As you breathe out, bring the word now into your mind. Repeat three times.

Pause to check: Are you here now? Take every opportunity to shift your attention from hurry to here.

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Reflection & Action: A business man races through the Denver airport towing his roller board suitcase with one hand – briefcase and coat balanced precariously on top. His ‘free’ hand, held near one ear, grips boarding card and cell phone. Deep in phone conversation and all but oblivious to his surroundings, he steps onto an ‘up’ escalator that, instead of taking him down one floor, dumps him back where he started.

The mind-racing, self professed ‘Efficiency Queen’ confesses to blurting out this phrase in the heat of an intimate moment with her husband: “Man, those bagels are sure going to taste good in the morning!”

A frenzied mother tells her teenage daughter to take her dinner plate to the counter and eat standing up so that the girl can empty the dishwasher and finish dinner at the same time.

Three real people. Three real events. All three actions share one belief – that it’s a waste of time to do only one thing at once. Multitasking rules!

There are times when multitasking does make sense. There are times when it does not. (more…)