workload

Reflection: I do value the Task List/Reminder List on my electronic calendar. Still, if I work and think only at the level of small individual tasks, I end up feeling like I’m stuck in the weeds or mired in the swamp. No matter how many of those bits and pieces get accomplished (write this, call him, brief her, deliver that), there are always ten more items flooding in to take their place.

To catch my breath and get a grip, I need to rise above the small task minutiae. I need access to the big picture, and, like oxygen, I need it often.

Here’s a practice that’s worked for me. I’ve cultivated the habit of taking twenty minutes at the beginning of each month to cultivate that higher level view; and I take another ten minutes at the beginning of each week to take stock for the next seven days.

I remind myself of my larger goals for the year. I look over the calendar for the next few months or weeks. I think about the season of the year and the rhythm of my work.

I sift. I sort. And, I actually write by hand a brief list of things to focus on for work, family, community and myself over the coming month or the coming week.

Then each day before I dive into the accumulated bits and pieces on my task list, I look at the overview for the week and use that big picture to keep things in perspective. I try to make sure that the task list on most days includes at least an item or two that contribute to those big picture points of focus. It helps…a lot! (more…)

Reflection: Our pursuit of success has both an upside and a downside – a bright side and a dark side.

The very same impulses that drive us to success (a commitment to showing up, the ambition to get ahead, and a desire to make a difference) are the very same impulses that can drive us to excess (taking on too many things at once, working ourselves to exhaustion, and driving ourselves and those around us crazy in the process).

In our pursuit of success and significance, it’s far too easy to lose our focus and to lose our way – to end up feel overwhelmed and overloaded.

Trying to handle the situation with traditional time management tools only makes a small dint in this experience. Goal setting, prioritizing, delegation, and techno efficiency will only take us so far.

If we want to be sustainably productive, we need to concern ourselves with other equally important elements of productivity:

• Maintaining perspective
• Developing presence
• Tapping into peace of mind

Action: Pay close attention to perspective, presence and peace of mind as you make your way through today:

• Remember why the things you are working on matter.
• Take satisfaction as you move projects forward – even if they aren’t yet complete.
• Be present to the people who share your world and your work.
• Tune in your body and your thoughts; and answer the call when they signal what you need.
• Tap into that invisible ‘river of peace’ that flows at your feet every moment of every day.

Quote Of The Week: Could we stop measuring our days by degree of productivity and start experiencing them by degree of presence? – Yours Truly

Our entire society can be changed by one person’s peaceful presence. – Thich Nhat Hanh

Resource Of The Week: You might find this article by Lori Deschene of interest: Productivity & Happiness – Why Are We So Busy?

Readers Write: In response to last week’s message, What Can You Learn From A Toddler On Overload, Pause reader JO writes:  “I am not sure who said this or coined it but if I have an important meeting or event it’s important to HALT and do an internal check. Am I Hungry, Angry, Lonely, Tired (HALT)? If so I take care of it prior to that important event or meeting!”

I did a little sleuthing on attribution, JO, and it seems this acronym is most strongly associated with treatment programs for chemical dependency. The thought here is that when we are in weakened states (as in HALT) we are more likely to make poor choices. When you recognize and take care of those needs, you improve the likelihood of making more thoughtful, healthy and sustainable choices.

Reflection: We’ve become far too accustomed to stuffing our days from end to end with task after task, trying to accomplish as much as possible as quickly as possible.

We latch on to shortcuts as if they might lead us to the holy grail of happiness. We grab fast food and we leave quick notes. We ask quick questions. We share quick hugs, and we send quick texts.

We literally cut ourselves and each other to the quick as we speed off to…what? What, exactly, are we trying to make of our lives? Where are we headed at such a breakneck pace? And what do we end up experiencing along the way?

Consider for just a moment, what might happen if every once in a while you: (more…)

Reflection & Action: Race to the shower Race to the closet. Race to the coffee pot. Race to the car. Race to work. Race to a meeting. Race to lunch. Race to the dentist. Race back to work. Race to another meeting and then another meeting. Race to the dry cleaner. Race to the supermarket. Race home. Race through dinner. Race youngster number one to soccer practice, youngster number two to a music lesson, and yourself to a community meeting. Race home again. Collapse into bed. Wake up tomorrow and start the race all over again.

Does anything about that race sound familiar? How much of your day do you spend, meeting yourself coming and going?

In the hustle and pressure of daily life, it’s so easy to be anywhere else but present. We find ourselves trapped in regreats about yesterday or filled with anxiety for tomorrow. Yet this place – this moment in time – is really all we have. If we’ve missed it, then it’s gone forever.

The challenge for each one of us is to be here now. Post-race and post-haste, here’s a simple way to settle down and be more present.

Try this: Stand or sit still for just a few seconds. (Yes, you can spare ten seconds. It’s your life after all.)

As you breathe in, draw the word here into your mind. As you breathe out, bring the word now into your mind. Repeat three times.

Pause to check: Are you here now? Take every opportunity to shift your attention from hurry to here.

(more…)

Reflection & Action: A business man races through the Denver airport towing his roller board suitcase with one hand – briefcase and coat balanced precariously on top. His ‘free’ hand, held near one ear, grips boarding card and cell phone. Deep in phone conversation and all but oblivious to his surroundings, he steps onto an ‘up’ escalator that, instead of taking him down one floor, dumps him back where he started.

The mind-racing, self professed ‘Efficiency Queen’ confesses to blurting out this phrase in the heat of an intimate moment with her husband: “Man, those bagels are sure going to taste good in the morning!”

A frenzied mother tells her teenage daughter to take her dinner plate to the counter and eat standing up so that the girl can empty the dishwasher and finish dinner at the same time.

Three real people. Three real events. All three actions share one belief – that it’s a waste of time to do only one thing at once. Multitasking rules!

There are times when multitasking does make sense. There are times when it does not. (more…)

Editor’s Note: During the months of July and August, your weekly Pause Blog posts will feature the ‘Best of Pause’. These are readers’ favorite messages from the earlier years of the Pause e-zine. Featuring these Pause Gems will give me a bit of a breather, and also introduce our newer subscribers to some of those early editions.

Whether you are a long time subscriber, or new to our list, I sincerely hope you enjoy these messages. Come September, your Pause messages will once again feature all new info and resources.

PS – The Summer Reading Bookshelf shares the titles of some of the books I’ll be dipping into over the next couple of months.

Reflection & Action: From time to time, I have worked with colleagues who sparred for brownie points by quizzing each other about issues like these: How late did your meeting run last night? How many weekends will you be on the road? How many holidays are you carrying over? How many miles have you clocked on the company car? What’s the points total on your frequent flyer plan? How many emails stacked up while you were on vacation?

More recently, I listened to a panel of work-life balance experts talk about their successes and failures in balancing their own busy lives. They admitted they were challenged to live up to the goals they set for themselves. That’s true for all of us. Still, something in the tone of their responses seemed to suggest that it was okay for their lives to be out of whack because they were doing such important work.

It took me back to other conversations where professional or personal success were measured in terms of load, distance, sacrifice, and ‘face time’. The scale paid little attention to results and none at all to balance.

Eavesdrop on the tone of your own conversations with friends and colleagues when you talk about work-life balance. (more…)

Reflection: It can be tempting (especially if you like things neat and tidy) to compartmentalize life, assigning each role its own box and time slot. Work is work. Vacation is vacation. Play is…well, hard to come by.

In today’s world, it’s next to impossible to contain life this way. It’s far more likely that we will be able to make time for more of the things we care about if we allow them to rub shoulders with each other – overlapping in the natural messiness and flow of life.

On this morning’s walk (which is, by the way, when I get some of my best ideas for Pause messages) I was thinking back to some of the combos that have danced their way through my life.

When our girls played outdoor soccer, I used to alternate visiting in my lawn chair on the sidelines with walking around the perimeter of the field while the game played on. Exercising, socializing, and supporting my daughters in one fell swoop.

For several summers, the girls took swimming lessons at an outdoor pool. While they swam, I caught up on my business reading while catching a few rays myself.

Over the years, I’ve invited my mom and my daughters to accompany me on business road trips. One on one chat time is precious; and it sure beats hearing the same tired radio newscast over and over again. Now that I have a grandson in Calgary, I try to route travel to or from my Alberta speaking engagements through that city to catch time with the little guy.

These days, my paints and sketchbook travel with me. Sketching makes time on the road more enjoyable and flight delays more bearable. Even though life may be busy with work, I still have time for art.

Action: There are times to turn off the biz world, and be only with family. There are times to be single mindedly focused on business while letting other roles cool their hoofies on the sidelines. And, there are times to encourage the bits and pieces of our lives to mix and mingle.

Look for ways to create a few more renewal combos in your world. In the face of the daily grind: add experiences that lift your spirits, mix in activities that renew your energy, and take actions that strengthen your relationships.

(more…)

Reflection: I’ve been thinking recently that I wouldn’t mind being listless for a while. I don’t mean in the traditional sense of the word: lethargic, apathetic, or weary. Nor do I mean without a list of things to do – although that would be welcome on occasion.

What I’m actually referring to is the proliferation of lists that circulate on social media and grace the covers of books and magazines everywhere. Here are a few recent examples:

• 14 Things You Should Do On Your Lunch Break Every Day
• 17 Things Extremely Happy People Say Every Day
• 18 Things Highly Creative People Do Differently
• 22 Quick Habits to Add To Your Daily Morning Routine
• 30 Things To Start Doing For Yourself – or its sister list: 30 Things To Stop Doing To Yourself

Add ‘em up. I’m exhausted just thinking about it.

I know these lists are published with the best of intentions – mostly to energize or inspire. And I grant you there is valuable advice in many of them. Heck, I’ve even created a few of these types of lists myself.

But here’s my challenge. When I spend too much time paying attention to these lists, I find myself in Tower of Pisa mode – tilted and off balance. I feel less effective and more inadequate because I’m not doing more or behaving differently.

You, too, might find yourself listing just a tad under the weight of what the advice aggregators believe we could or should be doing.

Action: With all these voices whispering instructions in your ear and putting ideas in your head, it’s hard to hear the one still quite voice that counts the most. That would be your own. (more…)

Reflection: For some time, I’ve been following Greg McKoewn’s blog posts on the concept of Essentialism. So I was delighted when he released his book, ‘Essentialism – The Disciplined Pursuit of Less’.

It’s a provocative read. Amongst the ideas I found of greatest interest are these:

• Shifting to an essentialist viewpoint means we need to discard these three assumptions: I have to. It’s all important. I can do both. Instead we need to adopt these three assumptions: I choose to. Only a few things really matter. I can do anything but not everything.
• The word ‘priority’ used to mean just one thing. In the last century we pluralized it to ‘priorities’. This caused us to believe we could actually hold a number of things at the top of our list and in our attention at the very same time.
• We’re fooling ourselves if we think we don’t have to make a solid choice between competing activities. Choosing ‘both’ is a recipe for spreading ourselves too thin. We need to make trade-offs. The shift in mindset is thinking not so much about what we must give up, but rather, what do we choose to go big on.
• Don’t be afraid to pull the plug on a project or commitment you’re already involved in. Think about it from a square one point of view. If you weren’t already involved, what would you give up or how hard would you work to get involved. Just because you are part of an active initiative doesn’t mean it’s still the right thing for you to be doing. Edit away.
• You’ve got to know, as a pause fanatic, that I would appreciate this one. Protect the asset – that means you! Create space for renewal and reflection – time for unencumbered thought, innovation and growth. Escape and explore life.

Action: So, how do we actually put these ideas into action? (more…)

Spring On The Trail

Reflection: We’re pretty quick to ask young people about their futures: “What do you want to be when you grow up? What will you do after graduation?”

However, once we step through that portal of adulthood and into a career, a family, and responsibilities of all shapes and sizes, those ‘imagine your future’ questions are often sidelined.

You make a choice. You set out on a path. You’re headed in the right direction. All is well. Or is it?

I recently delivered the closing keynote for a conference of career planners and employment counselors. My message focused on connecting them to the hidden value in what they do and how they are.

The conference planners asked me to also build in a message for those in their mid to late career years who might be faced with: waning interest, lagging energy, or a once raging fire in the belly now faded to glowing embers. And, so I did. Here are a few of the ideas I shared that I thought might also interest you. (more…)